Participant Guidelines
Brief Program
November 19, 2025: Registration
November 20, 2025: Keynote Speeches, Oral and poster Presentations
November 21, 2025: Social & Cultural Activities
Note: Detailed conference program will be updated in about one month before the conference.
For Participants
1. Click here to download the application form, fill in it and send it to us through email.
2. About the registration fee, please refer to Registration Fee page for more information.
3. For Oral Presentations:
- Devices Provided by the Conference Organizer:
Laptops (with MS-Office & Adobe Reader)
Projectors & Screen
Laser Sticks - Materials Provided by the Presenters:
PowerPoint / PDF files
- Duration of each Presentation (Tentatively):
Keynote Speech: 25 minutes of Presentation, 5 minutes of Q&A
Oral Presentation: 12 minutes of Presentation, 3 minutes of Q&A
4. For Poster Presentations:
- Materials Provided by the Conference Organizer:
X Racks & Base Fabric Canvases (60cm×160cm, as the figure shows)
Adhesive Types or Clamps - Materials Provided by the Presenters:
Home-made Posters - Requirements for the Posters:
Material: not limited, can be posted on the Canvases
Size: smaller than 60cm×160cm
Content: Demonstration of the presenter's paper - Requirement for the Presenters:
Stand beside his (her) Poster through the Session, and discuss with the readers about his (her) paper.
Author Guidelines
1. Manuscripts Preparation
Please click here to download the Paper Template and format your paper.
Please ensure your paper is original and has not been previously published.
The manuscripts should be in Microsoft Word or PDF file format.
2. Submitting a Paper
Please send your manuscripts in Word or PDF format via email to info@icmaem.org and provide your name and valid contact phone number.
You will receive an email notification within 1-3 business days at your provided email address. If your submission passes the pre-review, this email will guide you on how to submit the manuscripts to the MAEM2025 online review system for peer review. If the manuscript is not approved, you will receive a rejection notice.
3. Paper Selection and Publishing Process
All submitted articles should report original, previously unpublished research results, experimental or theoretical. Articles submitted to the conference should meet these criteria and must not be under consideration for publication elsewhere. We firmly believe that ethical conduct is the most essential virtual of any academic. Hence any act of plagiarism is a totally unacceptable academic misconduct and cannot be tolerated. If an author is found to commit an act of plagiarism, the following acts of sanction will be taken:
1) Reject the article submitted or delete the article from the final publications.
2) Report the authors violation to his/her supervisor(s) and affiliated institution(s).
3) Report the authors violation to the appropriate overseeing office of academic ethics and research funding agency.
4) Reserve the right to publish the authors name(s), the title of the article, the name(s) of the affiliated institution and the details of misconduct, etc. of the plagiarist.
5) No refunds will be made for academic misconduct at any time.
Please click here to download the Paper Template and format your paper.
Please ensure your paper is original and has not been previously published.
The manuscripts should be in Microsoft Word or PDF file format.
2. Submitting a Paper
Please send your manuscripts in Word or PDF format via email to info@icmaem.org and provide your name and valid contact phone number.
You will receive an email notification within 1-3 business days at your provided email address. If your submission passes the pre-review, this email will guide you on how to submit the manuscripts to the MAEM2025 online review system for peer review. If the manuscript is not approved, you will receive a rejection notice.
3. Paper Selection and Publishing Process
a. Submission Acknowledgement
When you submit a manuscript, the editor or editorial assistant sends an e-mail confirmation to the submission's author within one to three working days. If you fail to receive this confirmation, please check your bulk email box or contact the editorial assistant by official email.
b. Basic Review
The editor or editorial assistant determines whether the manuscript fits the conference's focus and scope. Next a check for the similarity rate is done, Any manuscripts out of the conference's scope or containing plagiarism, including self-plagiarism, are rejected.
c. Peer Review
We use a double-blind system for peer review; both reviewers' and authors' identities remain anonymous. The submitted manuscript will be reviewed by at least two experts: one editorial staff member as well as one to three external reviewers. The review process may take about 1 month.
d. Decision Is Made
The decision to accept or reject an article is based on the suggestions of reviewers. If differences of opinion occur between reviewers, the editor-in-chief will weigh all comments and arrive at a balanced decision based on all comments, or a second round of peer review may be initiated.
e. Notification of the Result of Review
The result of review will be sent to the corresponding author through email.
f. Registration Fee Is Paid
If the submission is accepted, the authors revise paper and pay the registration fee.
g. Final Manuscript Proofreading
Final manuscript will be sent to all registered authors for proofreading through email. Once the final manuscript is proofed and confirmed, no more changes are allowed. If authors fail to check and reply the proofreading emails within the required period, the Editors reserve the right to edit or make necessary changes on the manuscripts.
h. Plagiarism Detection
All confirmed manuscripts will be checked using CrossCheck or Turnitin. There will be high risk of being rejected for publication for manuscripts with 30% or higher duplication rate. Please avoid multiple, redundant or concurrent submission and high duplication rate of your manuscript.
i. E-copy Proceedings Are Mailed
After publication, one E-copy of the conference proceeding will be sent to the corresponding author.
j. Publication Notice
The authors and readers will be notified and invited to visit our website for the newly published articles.
4. About Academic MisconductWhen you submit a manuscript, the editor or editorial assistant sends an e-mail confirmation to the submission's author within one to three working days. If you fail to receive this confirmation, please check your bulk email box or contact the editorial assistant by official email.
b. Basic Review
The editor or editorial assistant determines whether the manuscript fits the conference's focus and scope. Next a check for the similarity rate is done, Any manuscripts out of the conference's scope or containing plagiarism, including self-plagiarism, are rejected.
c. Peer Review
We use a double-blind system for peer review; both reviewers' and authors' identities remain anonymous. The submitted manuscript will be reviewed by at least two experts: one editorial staff member as well as one to three external reviewers. The review process may take about 1 month.
d. Decision Is Made
The decision to accept or reject an article is based on the suggestions of reviewers. If differences of opinion occur between reviewers, the editor-in-chief will weigh all comments and arrive at a balanced decision based on all comments, or a second round of peer review may be initiated.
e. Notification of the Result of Review
The result of review will be sent to the corresponding author through email.
f. Registration Fee Is Paid
If the submission is accepted, the authors revise paper and pay the registration fee.
g. Final Manuscript Proofreading
Final manuscript will be sent to all registered authors for proofreading through email. Once the final manuscript is proofed and confirmed, no more changes are allowed. If authors fail to check and reply the proofreading emails within the required period, the Editors reserve the right to edit or make necessary changes on the manuscripts.
h. Plagiarism Detection
All confirmed manuscripts will be checked using CrossCheck or Turnitin. There will be high risk of being rejected for publication for manuscripts with 30% or higher duplication rate. Please avoid multiple, redundant or concurrent submission and high duplication rate of your manuscript.
i. E-copy Proceedings Are Mailed
After publication, one E-copy of the conference proceeding will be sent to the corresponding author.
j. Publication Notice
The authors and readers will be notified and invited to visit our website for the newly published articles.
All submitted articles should report original, previously unpublished research results, experimental or theoretical. Articles submitted to the conference should meet these criteria and must not be under consideration for publication elsewhere. We firmly believe that ethical conduct is the most essential virtual of any academic. Hence any act of plagiarism is a totally unacceptable academic misconduct and cannot be tolerated. If an author is found to commit an act of plagiarism, the following acts of sanction will be taken:
1) Reject the article submitted or delete the article from the final publications.
2) Report the authors violation to his/her supervisor(s) and affiliated institution(s).
3) Report the authors violation to the appropriate overseeing office of academic ethics and research funding agency.
4) Reserve the right to publish the authors name(s), the title of the article, the name(s) of the affiliated institution and the details of misconduct, etc. of the plagiarist.
5) No refunds will be made for academic misconduct at any time.
